7 Best AI Tools for Software Consolidation and Fast Growth 

Adding more AI tools doesn’t always make work simpler or faster. In fact, it often does the opposite.

Take sales teams. They might use over 10 different tools on average to close deals, but still struggle with results. Many tools overlap or go unused.

That’s where software consolidation helps: you can use one tool that combines the features of many. Let’s look at the top AI platforms that power this approach. 

What to look for in an AI tool for effective software consolidation

Choosing the “best” AI tool isn’t just about chasing the latest trends. It’s about picking a solution that actually changes how your team works. Keep these four key qualities in mind as you evaluate your options:

Must replace multiple tools across teams

Research shows that sales teams are 103% more likely to perform better when their efforts align with those of their colleagues in marketing. A top AI tool should be versatile enough to replace 2–3 apps across multiple departments.

Take HubSpot. It supports marketing with content creation and analytics, helps sales with personalized outreach and engagement tracking, and assists support teams with everything from customer support tickets to knowledge bases and feedback collection. A broad range of features helps different teams focus on shared goals, ensuring better alignment and collaboration.

Must drive revenue, cost savings, and efficiency

Top AI platforms help your business grow, save money, and streamline daily operations. To see how well a tool delivers, check out real case studies from the AI provider, as well as insights from experts, industry reports, and reviews on trusted tech research sites.

Look at the numbers that matter the most for your team:

• For sales, watch lead conversion rates, how quickly your team responds to customers, and how many deals close
• For marketing, keep an eye on click-through rates, content engagement, and how fast campaigns go live
• For customer service, track resolution times, customer satisfaction (CSAT), and how many support tickets are handled by AI vs. humans

By focusing on these key metrics, you’ll understand how an AI tool can move your business forward and whether you’re making the most of your investment.

Must demonstrate strong adoption and retention

The true value of an AI tool shows when teams use it every day and rely on it consistently.

To check if this is the case, visit the AI provider’s official website for usage stats and case studies. Explore industry reports and read user reviews on platforms like G2 or TrustRadius.

If you’re evaluating a tool internally, pay close attention to your own analytics dashboards or usage reports. They reveal how often and how extensively your teams engage with the platform.

Must scale seamlessly with your organization’s growth

As your business grows from a startup to a large enterprise, your AI platform needs to scale smoothly without losing performance or slowing down workflows. 

Look for solutions with resource-based pricing that lets you easily adjust usage up or down depending on your current needs. This flexibility keeps costs in check and ensures the AI tool remains a perfect fit, no matter how much data you handle or how complex your tasks become.

Below, we’ve rounded up seven AI-powered business tools that meet these four criteria. 

Top AI platforms to empower your teams across the company

Choosing an AI tool for software consolidation is trickier than selecting any random software. The main principle here is to do the most with the fewest tools.

Here are some top AI-powered software solutions for sales, marketing, and content creation to simplify your stack.

AiSDR

AiSDR is an AI-powered assistant designed to handle routine tasks in sales. It identifies potential leads, sends personalized emails and quick follow-ups, and schedules meetings. 

AiSDR analyzes customer behavior to tailor communications that resonate with each prospect, making interactions feel personalized and relevant. 

Here’s what else makes AiSDR unique:

• AI Strategist examines your website or product page, analyzes your offer, evaluates your ideal customer profile, and delivers five GTM outreach strategies tailored to your case. 
• Sequence builder lets you design every step, channel, and timing detail to match your unique outreach workflow instead of following a pre-set process. 
• AiSDR supports LinkedIn outreach by sending personalized connection requests and messages, and using content likes, comments, and AI-generated multimedia. It automates engagement with those who interact with your posts or competitor content, then qualifies and follows up, converting LinkedIn interactions into qualified meetings.

Return on investment

While a human SDR’s annual salary averages $80,000, AiSDR’s Explore plan costs only $10,800 per year. Plus, this AI sales tool can boost profits. Just recently, it helped an investment platform increase revenue from deals by 1.8 times within a month. 

HubSpot 

HubSpot is a suite of business software tools: Marketing Hub, Sales Hub, Service Hub, Operations Hub, Content Hub, and Commerce Hub. These tools cover a diverse range of business operations and connect by default with HubSpot’s Smart CRM, which serves as a single source of customer data for all departments. 

Here’s what else makes AiSDR unique:

• Breeze Copilot helps users generate content like emails, blog posts, landing pages, and podcasts, summarize records and deals, prioritize tasks, and customize workflows.
• Breeze Agents create content, including blog posts and podcasts, generate social media posts and analyze performance on social media platforms, help sales teams prioritize leads and tailor outreach strategies, engage with customers across channels, and turn support interactions into knowledge base content.
• Breeze Intelligence enhances CRM data by automatically enriching contact and company records with relevant information from public sources, third-party databases, and real-time behaviors.

Return on investment

A year of using HubSpot solutions can bring businesses up to 114% more web traffic and 55% more deals according to HubSpot’s ROI report. 

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Copy.ai

Copy.ai was originally an AI-powered solution for generating content: marketing copy, product descriptions, social media posts, emails, and blog posts. However, it has recently evolved into a comprehensive GTM platform that automates a wide range of business processes beyond simple text creation, including account-based marketing strategy creation, prospecting, deal management, and more. 

Here’s what else makes AiSDR unique:

• Brand Voice defines your brand’s unique personality and ensures all AI-generated content aligns with your tone and style across all messages.
• The tool automates processes across operations through AI-powered features like Actions, Agents, and AI Workflows.

Return on investment 

Copy.ai generated content that helped Juniper generate five times more meetings. Lenovo claims it saved $16 million on content creation in a single year of using this solution. 

Gong

Gong is a revenue intelligence software that helps teams improve their sales performance by analyzing customer interactions, such as sales calls, meetings, and emails. The solution helps sales teams understand what works well in their interactions, identify customer concerns, and improve sales strategies.

Here’s what else makes AiSDR unique:

• Gong doesn’t just record calls and turn them into text. It captures how much each person talks, the mood of the conversation, objections raised, main topics, and buying signals. This shows teams what kinds of conversations lead to success.
• The platform turns sales info into easy-to-read dashboards that highlight pipeline trends and forecast results. 

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Return on investment

Gong helped a point-of-sale technology provider increase their accuracy of sales forecasts by 95% and revenue per rep by 30%. A HR software solution provider has seen a 141% increase in deal wins. And a provider of a conversational AI platform used Gong to achieve a 76% increase in revenue.   

Grammarly

Grammarly is an AI-powered writing assistant that checks grammar, spelling, punctuation, tone, and style in real time. It adapts to your unique voice, offering tailored suggestions that improve readability and ensure your message fits the audience. It also has a plagiarism checker, an AI detector, and an AI-powered content generation tool.

Here’s what else makes AiSDR unique:

• Grammarly is a comprehensive solution that combines a writing assistant, plagiarism checker, AI detector, and AI-powered content generation tool.
• Grammarly can work within other platforms’ interfaces, including Superhuman, allowing users to benefit from its capabilities while managing their inbox.

Return on investment

Grammarly helped Zoom save over 7,000 hours on reviewing written communication within just nine months. It helped MemorialCare save $10k per employee by assisting with writing revisions.  

Lavender

Lavender is an AI-powered email assistant that helps sales teams create personalized outbound emails. By integrating with popular inbox platforms like Gmail and Outlook, it suggests improvements on tone and personalization based on customer data in real-time. 

Here’s what else makes AiSDR unique:

• Lavender’s real-time email scoring and coaching feature analyzes your email drafts instantly and rates them based on structure, length, tone, word choice, and spam triggers.
• With its AI-powered email generation, Lavender can draft complete sales emails with minimal input, based on successful sales patterns.

Return on investment

Emails written by Lavender helped Clari achieve 2x higher email reply rate and book 200% more meetings. They brought Lucid Works a 42% boost in replies and a 100% increase in meetings. Twilio booked 60% more meetings with 11% fewer reps thanks to this tool. 

ChatGPT

ChatGPT is a conversational AI developed by OpenAI that excels at understanding and generating human-like text. It can engage in dynamic, context-aware dialogues on numerous topics.

ChatGPT can handle various business tasks, such as customer service, content creation, training, coding, translation, keyword research, and advanced data analysis.

Here’s what else makes AiSDR unique:

• With its advanced conversational understanding, ChatGPT can engage in natural, dynamic conversations that feel genuinely human and remember context across multiple turns.
• Multimodal capabilities of the latest versions of ChatGPT, such as GPT-4 and GPT-4o, enable them to process, understand, and respond to both text and images.

Return on investment

Holiday Extras saves up to 500 hours every week across multiple teams thanks to ChatGPT Enterprise, which helps the company with content creation, data analysis, UI/UX design, and customer support. Hebbia, a provider of an AI-powered finance analytics solution, delegates 90% of its legal and finance tasks to OpenAI. 

On top of that, research finds that in 2023, nearly 25% of businesses reported saving between $50,000 and $70,000 thanks to ChatGPT, with 11% of respondents saving more than $100,000.

These examples of the top AI platforms in use show how the right solution can make a big difference for your organization and reduce your software spend.

But how do you know if this or that tool will be the right fit without committing first? It’s best to check four key criteria for every option.

Framework for evaluating AI tools across teams

Grabbing the trendiest AI tool isn’t the smartest way forward. Once you’ve narrowed down your list of potential solutions, take a step back and consider these questions before making the final decision:

• How many tools (or manual processes) across departments does this software replace? 
• What kind of impact will this software have? Will it improve critical KPIs? 
• Will teams actually adopt/use it? Consider whether your employees will adopt the tool or if it might end up forgotten. Does it involve a lengthy onboarding or training process?
• What payback time can you expect based on other companies’ results or your own experience with similar software? What is the ROI? 

By scoring your options with the help of this AI tool comparison framework, you’ll be much more confident in which solution can make a positive difference in your particular case. 

Make sure you avoid these traps, too.

Common software consolidation traps to avoid

Software consolidation might seem straightforward: just pick the best solution and ditch the rest. But it’s too easy to fall into traps that can slow you down or create even more trouble. 

Tool FOMO

Choosing tools just because they’re popular or buzzworthy is a sure path to frustration. 

You want tools that solve specific problems and move your business forward, not the ones that look good on paper or get the most hype. Take your time, focus on your needs and goals, and don’t let fear of missing out drive your decisions.

Poor rollout 

Even the best tools won’t deliver if your team isn’t properly prepared to use them. Skipping onboarding and training or failing to set clear success metrics often leads to low adoption and wasted investment. 

Plan for effective enablement, from training sessions to hands-on support, and decide upfront how you’ll measure success. A smooth rollout will help your team get comfortable and show the tool’s impact, fast.

Overstacking AI

“AI” is everywhere now, and many people think they can quickly automate processes just by layering several AI-powered tools. But piling on multiple AI solutions without a clear strategy can result in even more complexity and confusion. Instead of replacing your old tools, you might end up juggling more apps and workflows, which defeats the very purpose of consolidation. 

To reduce your software spend, focus on integrated, versatile AI tools that actually minimize friction and save time.

Under-measuring AI ROI

Without tracking meaningful metrics, it’s hard to know if your new software investments are paying off. Failing to measure before-and-after productivity, cost savings, or other KPIs leaves you guessing about the value you’re getting. 

Build in regular check-ins and data collection from the get-go to quantify improvements. This way, you can adjust your strategy as needed and confidently report the benefits to stakeholders.
By keeping these common traps in mind and planning carefully around them, you’ll set yourself up for a smoother, more successful software consolidation journey.