Best AI Email Generators for 50 Types of Business Emails

Email remains one of the most effective tools for building and maintaining relationships, with 88% of people checking their inbox daily. Whether you’re reaching out to potential clients, nurturing leads, or handling internal matters, the right message can make all the difference. 

The challenge? 

Balancing deep personalization with efficiency. 

That’s where email templates and AI email writers come in. While templates let you send mass emails at scale, AI sales tools create unique personalized emails quickly. 

Here’s a closer look at 50 types of sales emails and the best AI email generators for each one.

Introduction email

Introduction emails are concise, warm messages that introduce yourself or your company to a new contact. They should set the stage for further conversations. 

Which tool is best for introduction emails?

HubSpot

Why?

Thanks to advanced personalization tokens and segmentation capabilities, HubSpot ensures that each introduction email feels tailored to the individual recipient. This boosts engagement by dynamically inserting personal details and adapting the message to their specific needs and interests.

Cold email

Cold emails are messages you send to people who aren’t familiar with you or your business. For best results, they should be brief and packed with value.

Which tool is best for cold emails?

AiSDR

Why?

AiSDR creates emails for each prospect using a wide range of lead data: LinkedIn bio, 3 most recent LinkedIn posts, intent signals, and website visits. Messages are built using high-performing email frameworks that pique the recipient’s interest. AiSDR also pulls case studies and other social proof to use in your messaging.

Follow-up email

Follow-up emails are messages you send to ping someone about previous emails or conversations. They try to keep the conversation going by showing you’re still interested in helping.

Which tool is best for follow-up emails?

AiSDR

Why?

AiSDR is easily configured to send specially formatted follow-ups that follow frameworks like the Justin Michael Method. In addition to the number and frequency, you can also select the channel for follow-ups: email, text, or LinkedIn.

Proposal email

Proposal emails offer an idea, solution, or plan. They’re often used to explain how you can help, or they open the possibility of working together.

Which tool is best for proposal emails?

Proposify

Why?

Proposify allows you to easily craft proposal emails by integrating customizable templates with interactive elements like pricing tables, images, and videos, making it easier to showcase your value proposition in a visually compelling way. Additionally, the platform tracks client engagement in real-time, providing insights into which sections of your proposal are getting the most attention, so you can follow up strategically and close deals faster.

Contract renewal email

Contract renewal emails are messages sent to remind someone that their current agreement is ending. They typically include an offer to continue it, as well as a brief explanation about the renewal details and an invitation to ask questions.

Which tool is best for contract renewal emails?

PandaDoc

Why?

PandaDoc simplifies contract renewal emails by allowing you to send pre-populated renewal agreements with e-signature functionality, enabling clients to sign quickly and securely. Additionally, its document tracking feature provides real-time notifications when the contract is viewed, signed, or rejected, so you can follow up at the right moment to ensure a smooth renewal process.

Meeting request email

Meeting request emails ask the recipient if they’re interested in scheduling a time to talk or meet. Like cold emails, they should be concise, as well as offer the reason or value for having the meeting. It might even suggest a few convenient times.

Which tool is best for meeting request emails?

Calendly

Why?

Calendly simplifies scheduling by letting the recipient choose a time that works for them. You can sync this calendar tool with AiSDR, which will automatically update your campaign and stop sending follow-up emails to prospects who have already booked a meeting.

Discovery call invite email

Discovery call invite emails involve asking a person to have a quick call so you can learn about their needs and share how you can help. These emails should be clear in their purpose and open about when to schedule them.

Which tool is best for discovery call invite emails?

AiSDR

Why?

AiSDR creates emails with the goal of booking a meeting like demos and discovery calls. The AI digs deep into a lead’s available information, and writes personalized messages that capture the reader’s interest. 

Thank you email

Thank you emails show your appreciation for a person’s help, time, or support. They’re a simple way to leave a positive impression and maintain a good relationship.

Which tool is best for thank you emails?

AiSDR

Why?

AiSDR excels at creating thank you emails. All you need to do is craft a sales persona dedicated to sending thank you messages for a specific reason, and then you can duplicate the persona and tweak it for other events like demos, calls, and events.

Product demo invitation email

Product demo invitation emails invite someone to sign up for a personal demo or join an audience presentation. They should indicate the value of attending the demo and an easy way to sign up.

Which tool is best for product demo invitation emails?

AiSDR

Why?

AiSDR uses highly personalized outreach, pulling in detailed insights about each lead’s behavioral profile and pain points for use in writing the email. By highlighting the value of the product demo and addressing the lead’s unique challenges, AiSDR increases the likelihood of securing a commitment.

Feedback request email

Feedback request emails ask your customers and users for their opinions about your product and their overall experience. Gathering this data will help you understand what’s working and what could be improved, which is invaluable when searching for product-market fit.

Which tool is best for feedback request emails?

SurveyMonkey

Why?

SurveyMonkey streamlines the feedback request process by creating customizable surveys tailored to specific customer experiences or product interactions. With its easy-to-use interface, you can quickly design surveys that align with your brand while automatically tracking responses.

Newsletter email

Newsletter emails are regular messages that you send to share updates, news, and other helpful info to a broader audience. They keep readers informed while allowing you to see who’s engaged and who’s not, which you can use when it’s time to clean your lead list.

Which tool is best for newsletter emails?

Mailchimp

Why?

Mailchimp is perfect for creating and sending beautiful newsletters with its drag-and-drop builder. This makes it easy to add interesting and valuable information. 

Event invitation email

Event invitation emails offer people a chance to attend a special webinar, meeting, live stream, or similar event. In addition to the event details, they should highlight the value and why it’s worth joining in an engaging tone.

Which tool is best for event invitation emails?

Eventbrite

Why?

Eventbrite makes it easy to create and send professional invitations that include all critical event details. It also helps track RSVPs, saving your time and keeping you organized.

Event reminder email

Event reminder emails ping event attendees to remind them about an event they were invited to or were registered for. Like event invitations, they include details like the date, time, and location. However, they should be sent in the days or hours leading up to the event.

Which tool is best for event reminder emails?

SendGrid

Why?

SendGrid allows you to schedule and personalize reminder emails for events to large groups with ease. It also tracks delivery and engagement to make sure reminders reach people at the right time.

Post-event follow-up email

Post-event follow-ups get sent after an event to thank attendees, recap moments, or share a link to a recording of the event (if a recording exists). They tend to have some additional steps to keep the conversation going.

Which tool is best for post-event follow-up emails?

AiSDR

Why?

AiSDR is great for post-event follow-up messages because of its ability to automatically generate personalized thank yous while highlighting important event takeaways that are relevant to the person. This saves your time while still keeping follow-ups thoughtful and relevant.

Survey request email

Survey request emails ask the recipient to complete a survey. They need to clearly explain the goal of the survey, how the person’s feedback will be used, and how the data will be treated.

Which tool is best for survey request emails?

Typeform

Why?

Typeform is great for survey request emails because it lets users create surveys while making it easy for people to respond. It can even integrate with email platforms and record responses.

Reminder email

Reminder emails are short, polite nudges that try to help people remember they need to do something. They should include details about what needs to be done, as well as the deadline.

Which tool is best for reminder emails?

Boosterberg

Why?

Boosterberg is great for reminder emails because it helps you automate and schedule reminders for events or tasks. It also tracks engagement, ensuring your emails reach the right people at the right time, improving response rates.

Case study email

Case study emails share real-life examples that showcase how companies benefited from doing business with you. Although it’s one of the most effective forms of social proof, you should try to make sure the case study is relevant to the person’s industry.

Which tool is best for case study emails?

Canva

Why?

Canva helps craft visually engaging case study emails by providing a wide range of customizable templates, allowing you to design eye-catching layouts with dynamic graphics, charts, and images that bring your success stories to life. 

Product update email

Product updates let your customers know about new features, improvements, or changes to your product. Aside from keeping them informed, they should build excitement.

Which tool is best for product update emails?

Intercom

Why?

Intercom allows you to send highly targeted product update emails by segmenting your audience based on their usage patterns, preferences, or customer lifecycle stage. 

Referral request email

Referral request emails ask your customers to recommend your product to other people. They often include a referral reward, as well as the condition to receive it.

Which tool is best for referral request emails?

ReferralCandy

Why?

ReferralCandy is great for referral request emails because it automates the process of asking for referrals and rewards customers for sharing. It also tracks referrals and helps create professional, engaging emails that encourage participation.

Networking email

Networking emails aim to build a professional relationship by making connections and offering mutual value. They typically introduce yourself before touching on common interests or opportunities to collaborate.

Which tool is best for networking emails?

LinkedIn Sales Navigator

Why?

LinkedIn Sales Navigator excels at helping you find the right professionals while providing insight into writing your message. You can also integrate it with other email tools.

Cross-sell email

Cross-sell emails encourage existing customers to explore products or services that complement what they have already purchased. Frequently, they include recommendations on which add-ons will go well with the customer’s current plan.

Which tool is best for cross-sell emails?

Klaviyo

Why?

Klaviyo’s segmentation features allow you to group customers based on detailed behaviors, such as past purchases, browsing history, or engagement with specific products, ensuring your cross-sell emails are highly relevant. 

Upsell email

Upsell emails invite your customers to consider upgrading their current plan to a premium or higher-value version. They should mention any extra benefits that justify the higher price tag, as well as any special promos if they exist.

Which tool is best for upsell emails?

Drip

Why?

Drip allows you to create automated upsell workflows that can target customers based on their past purchase behavior, making it ideal for personalized upsell campaigns.

Apology email

Apology emails acknowledge that a mistake occurred. The primary goal is to assure recipients that the issue is being resolved. Depending on the severity, you might include a freebie or invitation to set up a call to ask questions.

Which tool is best for apology emails?

Zoho CRM

Why?

Zoho CRM helps track customer complaints and issues, ensuring your apology emails are personalized and follow-up actions are managed effectively.

Policy change email

Policy change emails inform customers about updates or changes to your company’s policies. It’s a good idea to include a link to the updated policy, as well as the date the change takes effect.

Which tool is best for policy change emails?

Mailchimp

Why?

Mailchimp allows you to send updates to segmented audiences, ensuring the right customers get the information they need.

Partnership proposal email

Partnership proposal emails invite brands, agencies, and other businesses to team up with your company for a specific purpose. They should state the benefits of partnering, and provide a way to continue the discussion.

Which tool is best for partnership proposal emails?

Proposify

Why?

Proposify helps you create professional partnership proposals with customizable templates, making pitching collaboration opportunities easy.

Holiday email

Holiday emails are a great chance to strengthen relationships with your clients and partners while spreading some cheer. Just make sure they’re not too cringe or corny. And if there’s nothing of value you can offer aside from saying “Happy holidays”, then you should refrain from sending these emails.

Which tool is best for holiday emails?

SendGrid

Why?

SendGrid is ideal for sending personalized holiday emails at scale, with great deliverability and segmentation options.

Holiday discount/promo email

Holiday discount emails are a fun way to share exclusive offers during the festive season, driving excitement and boosting sales. They’re also a great opportunity to engage customers and make the most of the holiday shopping rush.

Which tool is best for holiday discount/promo emails?

Klaviyo

Why?

Klaviyo is great for sending personalized holiday promotions based on customer data, creating urgency with time-limited offers, and boosting holiday sales.

Lead nurturing email

Lead nurturing emails work on building relationships with potential customers by keeping them engaged and moving them through the sales funnel. These emails should contain useful information (such as links to other resources), answer questions, or anticipate objections to guide leads closer to making a purchase decision.

Which tool is best for lead nurturing emails?

ActiveCampaign

Why?

ActiveCampaign streamlines lead nurturing by automating personalized email sequences that respond to each lead’s actions, such as website visits, downloads, or email opens. 

Market research findings email

Market research findings provide insights or results from a recent study or survey, presenting valuable data to your audience. Typically, they contain a link that takes the reader to the full version of the research report.

Which tool is best for market research findings emails?

SurveyMonkey

Why?

SurveyMonkey is perfect for collecting market research data and creating easy-to-digest reports to share with your audience.

Competitor comparison email

Competitor comparison emails highlight the differences and advantages of your product over competitors. You can use positive framing to avoid sounding too negative about another company.

Which tool is best for competitor comparison emails?

Canva

Why?

Canva is excellent for designing visual comparison charts that lay out the features and benefits of your product compared to your competitors.

Partnership gratitude email

Partnership gratitude emails express your appreciation after (or during) a successful partnership or collaboration. It’s also your chance to float the idea of future projects together.

Which tool is best for partnership gratitude emails?

HubSpot

Why?

HubSpot’s CRM and email marketing tools help you manage and track customer relationships, making it easy to send personalized gratitude emails.

Exit interview/survey email

Exit interview emails request feedback from customers who decide to stop using your product. Even though they may not answer, you should try to learn why they’re leaving. This will give you extra data on which improvements you should make so that you can retain, or even win back, such customers in the future.

Which tool is best for exit interview/survey emails?

Typeform

Why?

Typeform makes it easy to create engaging, user-friendly surveys that encourage honest and valuable feedback, enhancing the exit process.

Invitation to collaborate email

Invitations to collaborate reach out to potential partners to explore opportunities for working together. While you may not know what a possible collaboration will look like, you should highlight the value of collaborating with you.

Which tool is best for invitation to collaborate emails?

LinkedIn Sales Navigator

Why?

LinkedIn Sales Navigator helps you identify potential collaborators and send personalized, relevant invitations to connect. ​​While it excels at finding collaborators on LinkedIn, it also integrates with your CRM and email platforms, allowing you to manage outreach beyond LinkedIn.

LinkedIn connection request message

LinkedIn connection request messages kill two birds with one stone: they introduce you while they communicate your request to connect. People don’t spend long reading these requests, so the message needs to be short and to the point.

Which tool is best for LinkedIn connection request messages?

LinkedIn

Why?

It should come as no surprise that LinkedIn is the best tool for these messages. It is the native platform for them.

LinkedIn cold message

LinkedIn cold messages work like email but for LinkedIn instead. But since it’s a social media platform, there’s a bit more flexibility about content. Still, these messages should introduce yourself and your value proposition to someone you haven’t interacted with yet.

Which tool is best for LinkedIn cold messages?

AiSDR

Why?

AiSDR can automate LinkedIn outreach, helping you manage and send personalized cold messages. But what makes this even cooler is that AiSDR writes LinkedIn messages with the knowledge that it’s already reached out via email, making multi-channel outreach simpler.

LinkedIn follow-up message

LinkedIn follow-up messages get sent to people you’ve already messaged but haven’t gotten a response from. Some follow-ups might be a full message (like in the template below) or as short as one word, like “Thoughts?”

Which tool is best for LinkedIn follow-up messages?

AiSDR

Why?

AiSDR allows users to run automated sequences and cadences over multiple channels. Depending on the framework used, follow-ups will either directly reference earlier messages, or they’ll just be written with the knowledge that previous messages were already sent.

LinkedIn event invitation

LinkedIn event invitations allow your network join a virtual or physical event you’re hosting.

Which tool is best for LinkedIn event invitations?

LinkedIn Events

Why?

LinkedIn Events is built to create, promote, and manage events within the LinkedIn platform.

Milestone celebration email

Milestone celebration emails recognize significant achievements or anniversaries with a client, team, or business.

Which tool is best for milestone celebration emails?

Mailchimp

Why?

Mailchimp helps you design and send milestone celebration emails to segmented lists, ensuring your message is personalized and timely.

Resource sharing email

Resource-sharing emails are used to provide valuable content like guides, eBooks, or whitepapers to your audience. The content should be relevant for the recipient.

Which tool is best for resource-sharing emails?

Dropbox

Why?

Dropbox allows you to easily share downloadable resources with a simple link and track who accesses the files. This makes it easy to see if people actually click or if they ignore.

Account status update email

Account status update emails inform customers about the status of their account, subscription, or any ongoing orders.

Which tool is best for account status update emails?

Zendesk

Why?

Zendesk helps you manage customer interactions and provides an easy way to update customers on their account status through automated emails.

Client check-in email

Client check-in emails help maintain relationships by reaching out to clients and ensuring they are satisfied with your product or service.

Which tool is best for client check-in emails?

Salesforce

Why?

Salesforce CRM enables you to automate check-ins and track client interactions, ensuring timely follow-ups and fostering strong relationships.

Termination notice email

Termination notice emails inform a specific contractual party that the respective agreement is coming to an end, such as a vendor terminating a customer, a partner terminating another partner, and so on. They should explain any next steps, or a document attached with such information.

Which tool is best for termination notice emails?

PandaDoc

Why?

PandaDoc streamlines the creation of termination notices by offering customizable templates that ensure all necessary legal language and terms are included. It also allows for easy document tracking and e-signatures, ensuring that both parties receive and acknowledge the notice.

Crisis communication email

Crisis communication emails are sent in response to unexpected issues or emergencies, like system outages or product recalls.

Which tool is best for crisis communication emails?

Mailchimp

Why?

Mailchimp’s automation and segmentation features allow you to send crisis communication emails to all or specific segments of your audience immediately.

Safety and compliance update email

Safety and compliance update emails notify clients or employees about changes in regulations or safety protocols.

Which tool is best for meeting request emails?

Zoho Campaigns

Why?

Zoho Campaigns is great for sending regulatory updates to segmented lists, ensuring your message is sent to the appropriate audience.

Product comparison email

Product comparison emails give customers a side-by-side analysis of different products to help them make an informed purchase decision.

Which tool is best for product comparison emails?

Canva

Why?

Canva is perfect for designing clear, visually appealing product comparison charts highlighting product differences.

Promotional offer email

Promotional offer emails highlight special discounts, limited-time offers, or exclusive deals to drive conversions.

Which tool is best for promotional offer emails?

AiSDR

Why?

AiSDR uses detailed behavioral data to segment your audience and automatically send tailored promo emails that resonate with each recipient’s unique interests and needs. 

Technology update email

Technology update emails inform customers about updates, bug fixes, or new features in your product.

Which tool is best for technology update emails?

Intercom

Why?

Intercom excels at delivering real-time technology updates through in-app messages and email campaigns, ensuring users are instantly informed about new features, improvements, or changes. 

Out-of-office email

Out-of-office emails notify people when you are unavailable and when they can expect to hear back from you.

Which tool is best for out-of-office emails?

Gmail

Why?

Gmail’s out-of-office feature is simple to set up and allows you to customize responses to ensure anyone who emails you while you’re away is promptly informed.

Break-up email

A break-up email is used as a final follow-up when prospects or clients haven’t responded to your previous outreach efforts.

Which tool is best for meeting request emails?

AiSDR

Why?

AiSDR makes writing and sending break-up emails easier by automating the process, ensuring they’re sent at the right moment in your outreach sequence. By using behavioral data and personalized insights, AiSDR crafts messages that feel timely and relevant, increasing the chances of re-engaging cold leads or closing the conversation professionally with a clear call to action.

Re-engagement email

Re-engagement emails target inactive customers or leads and aim to rekindle their interest in your product or service.

Which tool is best for re-engagement emails?

ActiveCampaign

Why?

ActiveCampaign is great for re-engagement efforts, automating workflows that send personalized emails based on user behavior and interaction history.